By-Laws

By-Laws of the LMEA Auto Club

Section 1 – Membership is open to all persons employed at Lockheed Martin Aeronautical Systems Company (LMASC) as stated in ARTICLE IV of the Constitution or as limited by LMEA regulations.

Section 2 – Membership dues are due January 1^st. Any member whose dues are not paid by March 1^st shall be dropped from the rolls.

Section 3 – Any motion for the expulsion of a member of the club shall be submitted first in confidence to the President with a full statement of the prime facie evidence on which the motion is based. The President, in conjunction with the Executive Committee, shall question the accused member and have the power to decide: (1) whether the motion shall be dropped without further action; (2) whether the accused member shall be allowed to resign without report to the membership as a whole; or (3) whether the motion shall be referred to the membership as a whole. No action shall be taken in any event without notice to the accused member who shall be given an opportunity to be heard in his/her own defense, with the accuser present.

Section 4 – New membership will be accepted by the President or Secretary at any time a prospective member submits a completed application and annual dues in full. The President may authorize other specific members of the Executive Committee to accept membership applications. LMEA staff personnel are authorized to accept memberships and to issue membership cards and key cards.

Section 1 – The annual dues of the club shall be $20.00 per year, payable in advance. The fiscal year for dues shall be the calendar year. The dues for a member shall also include his or her spouse and immediate family. Annual dues shall be prorated so that after July 1^st, the dues are reduced to $15.00. Executive Committee members who serve as tool room attendants are exempt from annual dues.

Section 2 – There shall be no initiation fee for new members.

Section 1 – Prior to the first day of October, the President shall appoint a Nominating Committee, whose duty it shall be to nominate a slate of officers consisting of at least one nominee for each elective office, which slate shall be presented to the general membership at the regular meeting held in November.

Section 2 – At the first regular meeting in November, the President shall, after the slate of officers chosen by the Nominating Committee has been presented, call for further nominations from the floor. Voting will take place immediately after the close of nominations. The persons receiving the highest vote for each office shall be declared elected to take office on January 1^st.

Section 1 – The President – The President shall preside at the regular and special meetings of the club and serve as chairperson of the Executive Committee, presiding at all its meetings. He shall administer the affairs of the club with the assistance of the Executive Committee and make all Standing Committee appointments and shall appoint the chairperson of all other committees, subject to the approval of the Executive Committee. He shall approve all bills before payment, approve all official matter to be published or sent out for publication by the club, and shall endeavor to assume active leadership of the club at all times.

Section 2 – The Vice-President

The Vice-President shall preside at all regular and special meetings of the club in the absence of the President. In the event of death, resignation, incapacity, or removal of the President, the Vice-President shall assume the duties of that office. The Vice-President shall act as a member of the Executive Committee. The Vice-President shall supervise the Programs Committee. He shall perform such other duties as may be assigned to him from time to time by the President.

Section 3 – The Secretary

The Secretary shall record the proceedings of all Executive Committee meetings and regular monthly meetings. He shall notify all affected members of such meetings. He shall act as a member of the Executive Committee. He shall maintain a current roster of the membership. He shall perform such other duties as may be assigned to him from time to time by the President. He shall be required to supervise the Publications Committee.

Section 4 – The Treasurer

The Treasurer shall receive and maintain custody of all club funds. He shall make disbursements therefrom as approved and recorded in minutes of the club meetings or Executive Committee meetings. He shall keep an accurate account of all transactions and make a report to the Executive Committee as called for, and to the General Membership annually. He shall act as a member of the Executive Committee. He shall assist in the collection of fees, dues, fines, and sales of materials as required by the Sergeants-at-Arms. He shall perform such other duties as may be assigned to him from time to time by the President.

Section 5 – The Sergeants-at-Arms

The Sergeants-at-Arms shall maintain order at all regular and special meetings of the club and shall be custodian and be responsible for all property of the club. The Sergeants-at-Arms shall act as members of the Executive Committee. They shall be responsible for coordinating repair and maintenance of all club equipment. They shall control the operations of the garage facilities as outlined in the Garage Rules and Regulations. They shall perform such other duties as may be assigned to them from time to time by the President.

Section 1 – (a) The chairperson of each of the Standing Committees shall be appointed by the President with the approval of the Executive Committee. The chairperson of each Standing Committee shall, with the approval of the President, appoint the other members of his/her committee. (b) The chairperson of each Standing Committee shall be provided with funds allotted in the budget and shall keep a record of the disbursement for the committee and shall, at least once a month, report to the Treasurer, the amount so disbursed. Such disbursements shall not exceed the amount allotted in the budget and shall be subject to the approval of the Executive Committee. (c) The chairperson of each Standing Committee shall, at a convenient time, submit to the Treasurer, a detailed statement outlining the probable financial requirements of his/her committee for the ensuing year. These statements shall be used in preparing the budget.

Section 2 – Program Committee

The Program Committee shall be responsible for club programs consistent with the purpose of the club.

Section 3 – Publications Committee

It shall be the duty of this committee to arrange for all publications and public relations, including the monthly newsletter mailed to the general membership, and to assist the Secretary as required.

Section 4 – Executive Committee

This committee shall be composed of the elected officers of the club and the chairpersons of all standing committees. It shall be the duty of this committee to act as a Board of Directors and to be the legal representatives of the club and as such, in conformity with the law, shall have, hold, and administer all the property and funds thereof in trust for its uses. The meetings shall be held semi-annually or at the call of the President. It shall investigate and propose ways and means of financing the club. It shall approve and sanction all club events. It shall publish, revise, and amend as necessary, the Garage and Operating Rules and Regulations to govern garage facilities. It shall be responsible for administering disciplinary action when required including, but not limited to, warnings, fines, suspension of club privileges for a specified period, or recommendation for expulsion.

Special committees may be provided by the President, and at his/her discretion, only to fill a special requirement which is not compatible with the functions and responsibilities of an existing standing or activity committee. The chairperson of such committees shall be appointed by the President. The chairperson of each special committee shall, with the approval of the President, appoint all other members of his/her committee. Such committees shall automatically cease to function when their special duties, as designated by the President, are complete. Such committee chairpersons shall attend Executive Committee meetings if required by the President, but shall not be entitled to vote.

Regular meetings shall be held once per month, except in December, as agreed upon by the majority of the membership. Special meetings may be called from time to time at the discretion of the President. The first regular meeting of the fiscal year shall be designated the annual business meeting at which reports of the officers and committee chairperson shall be heard.

The Executive Committee membership will man the locked tool room for the purpose of controlling check-in / check-out of club assets. The hours of operation will be from 4:30 – 5:30 PM on Monday and Wednesday, and 3:30 - 4:30 PM on Work Fridays, except on Holidays, (1:30 – 2:30 PM, Every Friday, for Swing Shift) or as directed by the Executive Committee.

Tool Checkout

If this club is dissolved, the assets of the club shall be applied and distributed as follows:

(a) All liabilities and obligations of the club shall be paid and discharged or adequate provisions shall be made therefor.

(b) Assets held by the club upon condition requiring return, transfer, or conveyance, which condition occurs by reason of dissolution, shall be returned, transferred, or conveyed in accordance with such requirements.

(c) Other assets, if any, shall be transferred or conveyed to the LMEA and shall not be distributed to members or classes of members of the hobby clubs.

REVISED 1-4-99